1. Home
  2. Learn & Grow
  3. Why I Use A Project Management Tool With My Design Clients
Project Management Tool

Why I Use A Project Management Tool With My Design Clients

by

It is no real secret that design can become extremely fast and uncomfortable, especially when working with multiple clients on different projects for various deadlines. I use a Project Management tool to organize my work and deliver top-notch results.

The difficulty of being a design project manager

Design projects are always filled to the brim with tasks, alterations, and communications. Things can fall through the cracks of anything that is not structured. The seven defining challenges for the digital designer

  • Balancing multiple projects: Managing several different projects at once can cause a disorganized workday and drop balls.
  • Client communication: Miscommunications or delays in responses can stall progression (and be infuriating).
  • Task Management: It is all about planning to get each task completed in the right order and on time.
  • Organization: It’s already difficult to stay organized with so many files and versions.

Project Management

How a Project Management Tool Solves These Problems

A Project Management tool aims at resolving these challenges through a centralized platform that includes everything around the project. Here’s how it helps:

Centralized Communication

Well, the most important bit of using a Project Management tool is Centralized Communication. It is a clear tab where you can find all the messages, updates, and feedback ensuring conversations are tracked easily with no room for missed outs

  • Clear communication: Organized by project and task, not email thread or even worse a doc amongst hundreds of docs.
  • Responses on time: Notifications and reminders to clients, and team members make responses promptly without any delay which keeps the project moving.

Task Management and Deadlines

One of the most crucial things for a project to run successfully is how tasks and deadlines are managed. The Project Management tool also aids me in creating, assigning, and prioritizing tasks for each project metric.

  • Creating tasks: Unpack projects into smaller parts that have specific due dates.
  • Assignment: Assign tasks to team members, or clients; everyone knows their roles.
  • Prioritization: Emphasize things that need to be done soon for the project to move along.

File Storage and Organization

Design projects create a lot of files — from early sketches to the final versions. The file storage in the Project Management tool keeps a single repository for all project files, and it provides easy access to previous versions of uploaded files.

  • Auto-filing: A centralized place to upload and store all of your project files
  • Point of control: Make sure people do not get wrong or old versions File store Backup sindate Moreibrary References 72. Which material was used using which version?
  • Access: Clients and team members can locate the files they need fast.

Choosing a Project Management Tool

Using the right Project Management tool is important to make the best use of it. Some things to keep in mind when making your choice:

User-Friendly Interface

To be sure you and your clients can use the tool, as well, a user-friendly interface is essential. You need to find a tool with an easy-to-use user interface and better instructions.

  • User-friendliness: A decent tool will be easy to implement and not require a large learning curve.
  • Navigation: Browse-ability (for example, making sure customers can navigate to what they need easily & fast)
  • Design: This is important as a neat and user-friendly design will have an impactful experience for your users.

Customizable Features

Each design workflow differs, and therefore finding a tool that offers some degree of customization is key.

  • Personalization Type: Opt for tools that provide customization on workflows, task lists, and project templates.
  • The tool shall be flexible: The mechanism must have the flexibility to volatilize for multiple genres of work.
  • Integration: See if the tool integrates with your other software like design tools, or communication.

Collaboration Capabilities

Projects that are designed must be collaborative, hence the collaboration tools you should pick have to include features of robustness.

  • Communication: If it is chat, comments (both post and page), or notifications still things you ever use.
  • File sharing: Easy file sharing -this must go without saying.
  • Client access: You want a tool that makes it as easy as possible for clients to be involved in the project without overwhelming them with too many options around how they interact.

Scalability

Growing businesses require new project management Pick A Scaling Tool

  • Scalable: The tool should manage heaps to increase projects and users.
  • Scaling: Search for tool options that have various pricing tiers or attributes for scaling companies
  • Customer support: Make sure customer care for the tool offered by it is reliable enough to solve issues whenever they occur.

Cost

Because while that should not be the primary consideration, you want to make sure that a solution is cost-effective.

  • Pricing: Check prices and take the plan that will give you good value with features as per your requirements.
  • Free trial: Test the tool before you come to a decision.
  • Analyze budget: Keep the price of a tool under control with your other project management costs.

Final Thoughts

Implementing a Project Management tool in my design clients’ projects has changed the way I work. It has tackled universal pain points, enabled better coordination, and built customer reciprocity. It has centralized all the communication, task management, document storage, and more which makes my results better quality in a reduced time.

Related Blogs